Prevention of Project Failures

Abstract

Preventing Failures of the projects has become a critical issue for the organizations, and there are various research studies that are carried out to understand the key issues that are causes for failures. In this research paper the focus is upon understanding the key issues related to project failures and the measures that has to be taken up to prevent project failures. From the study it is evident that if every stake holder is committed and on having an effective monitoring systems in place, organizations can succeed in preventing projects from failures.

Table of Contents

 

Abstract 1

Table of Contents. 1

1.0        Introduction. 1

2.0         Outlook of Project Failures. 2

2.1         Functional Issues. 3

2.2         Technical Issues. 4

3.0         Impact of External Factors for Project Failures. 4

4.0         Analysis. 5

5.0         Conclusion. 5

6.0         References. 6

 

1.0       Introduction

 

Global business scenario has become so competitive that every organization is needed to ensure that they have cutting edge systems and practices in terms of dealing with the projects. Despite of all the efforts from the organizations, there are various instances where the organizations are encountering challenges pertaining to project failures. (Sauser, Richard R. Reilly, & Aaron J. Shenhar, 2009)

Globally many organizations are encountering challenges in terms of failures in the projects. There are wide ranges of reasons why the projects are encountering failures, and in current scenario, unless the project teams ensure that all the possible risks are taken in consideration and the risk aversion strategies are in place, it could be extremely difficult for the projects teams to prevent failure. (Nelson, 2007)

There are various technological and information systems advancements that can be resourceful to the project teams in order to evaluate the project, the probabilities and other key assessments that could support the organization in terms of successfully completing the project. However, the key issue is the challenges are of broad spectrum and are different to various project environments. (CHAKRAVORTY, 2010)

Project failures could be attributed to many reasons and broadly it can be classified towards functional, technical and operational reasons. Numerous research studies has been carried out by organizations and academic researches to understand the primary reasons why the organization encountering problems of project failures and how the organizations could be effective in terms of preventing the failures. (Kappelman, Robert McKeeman, & Lixuan Zhang, 2008)

In this research paper the objective is to understand the key reasons why the organizations are failing and what are the measures that are to be taken up by the organizations to prevent project failures. One of the key limitations for the study is that, as the subject is of wide spectrum, for this research, the scope is limited to the terms of functional and technical aspects rather than aiming at all the areas of potential challenges. (Kappelman, Robert McKeeman, & Lixuan Zhang, 2008)

2.0      Outlook of Project Failures

Project failures have a significant impact on the business conditions of an organization, and in the current competitive conditions if the organizations encounter project failures, it could be a challenging affair for the companies. Unless the project attributes are rightly in place, it might be very tough for the organizations to have successful accomplishments of the projects. (Levin, 2012)

In most of the projects that has envisaged failures, the key reasons as per the detailing from the earlier researches, are mentioned as problems related to functional issues and the technical issues. The key problems that are encountered by the organizations are about the project not fitting the end user requirements or there are too many variations in the project specifications and designs and also in terms of the technical issues like the reliability of the system, or the robustness in term of data management functions or the user interface issues. Majority of these issues could be attributed to the project failures in terms of system analysis, data modeling and the class diagram issues. (Nelson, 2007)

Irrespective of the problem that has taken place, any kind of variance in the project scope or the vision from the project could head to be a project failure. In the further section of this report, he focus is upon understanding the key functional and technical reasons why the projects could encounter challenges and might lead to project failures. (CHAKRAVORTY, 2010)

2.1      Functional Issues

Project scope and the data modeling of the systems have significant value for the projects. If the key stakeholders of the project are effectively indulged in the system and provided the inputs, the project scope may not be clearly defined. Project scope is one of the fundamental inputs that are required for the project development. Keeping in view the requirements of the organization, the end user requirements, the business functions of the organization, the key attributes required for the project is taken in to consideration and on the basis of such inputs, the project specifications and designs are developed. (Sauser, Richard R. Reilly, & Aaron J. Shenhar, 2009)

The other issue is pertinent to the data modeling, where the business requirements of the projects are clearly defined. Data modeling works as a frame work for the organization, where the emphasis is on the end user requirements and then it helps the developers in designing specifications that are required to ensure right kind of project systems are developed for the end user requirements. (Levin, 2012)

2.2      Technical Issues

 

When the technical issues of the project failures are considered, the key problems associated are with the data base design architectures. In most of the cases of project failures, the key reasons are attributed to project failures in terms of design issues related to databases. Eventually when projects are not getting right kind of database designs, it is only impacting that the key factors related to the project success is in stake and certainly the projects might encounter failures in terms of real time implementation. (CHAKRAVORTY, 2010)

System analysis and modeling has significant impact on the outcome and success of the project. Unless there is right kind of project scope which is well defined, creating the design specifications could be an challenging scenario for the organization and based on the factors associated process requirements, project implementation team has to ensure every requirement in the specifications are taken in to consideration effectively and on the basis of the inputs, the requirements has to be incorporated in to the projects effectively. (Kappelman, Robert McKeeman, & Lixuan Zhang, 2008)

3.0      Impact of External Factors for Project Failures

 

Apart from the internal issues that could impact the success of a project, there could be many external factors that might also be impacting the success rate of a project. In order to ensure that the projects are successful, it is very essential to keep in mind the need for organizations to ensure that the potential threats for the project from the external environment is duly assessed and all the measures that could support in terms of restricting such possibilities have to be taken up in order to prevent project failures. (Levin, 2012)

There is advent need for PESTLE analysis of the project idea to ensure that all the possible measures that might affect the system is taken in to consideration and the requisite steps are adapted in the project implementation strategies. One of the key challenges that are faced by the projects is about the rapid change in the technological trends, and this is one significant issue that has to be addressed by the organizations. (Nelson, 2007)

4.0      Analysis

 

Preventing project failures can be possible when right kinds of processes, systems and procedures are adapted in terms of systems analysis and business modeling and also in terms of functional and technical process of the project. Unless all the functional requirements of the business system are duly analyzed and systems design is developed according to the requirements, ensuring that project is successful could be a critical challenge for the teams. Also every stakeholder who is directly or indirectly related to the projects should be committed to the project implementation effectively, to ensure project success. (Levin, 2012)

5.0      Conclusion

 

Projects development and success has significant impact on the organizational growth, and to prevent project failures, it is very essential that the organizations focus on both functional and technical factors effectively and ensure that right systems are in place to mitigate any potential issues that could arise due to the internal process or the external influences. If the projects are monitored regularly and an effective review system is in place, the prevention of project failures is an easier job. (Kappelman, Robert McKeeman, & Lixuan Zhang, 2008)

6.0      References

CHAKRAVORTY, S. S. (2010). Where Process-Improvement Projects Go Wrong. The Wall Street Journal.

Kappelman, L. A., Robert McKeeman, & Lixuan Zhang. (2008). EARLY WARNING SIGNS OF IT PROJECT FAILURE: THE DOMINANT DOZEN. INFORMATION SYSTEMS MANAGEMENT, 31-36.

Levin, G. (2012). Rescue the Problem Project: A Complete Guide to Identifying, Preventing, and Recovering from Project Failure. Project Management Journal.

Nelson, R. R. (2007). IT Project Management: Infamous Failures, Classic Mistakes, and Best Practices. MIS Quarterly Executive , 67-78.

Sauser, B. J., Richard R. Reilly, & Aaron J. Shenhar. (2009). Why projects fail? How contingency theory can provide new insights – A comparative analysis of NASA’s Mars Climate Orbiter loss. International Journal of Project Management, 665-679.

 

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